Tag: Leadership Skills

  • Lead Scoring Model Example and Your Way Around It

    Lead Scoring Model Example and Your Way Around It

    Lead Scoring Model Example and Your Way Around It; As young business owners, it’s difficult to identify the quality of leads and navigate our way through the concept of Lead Scoring. We understand the basics but we have no idea about how helpful a resource lead scoring can be when it comes to focusing your resources on hotter prospects.

    Here is the article to explain, Model Example of Lead Scoring and Your Way Around It!

    Lead scoring is a concept which allows you to rank your prospects based on the data collected which denotes their interest in your product. Information collected from the prospects who are inquiring about your product in some form can help you manage your resources more efficiently.

    For example, Prospects coming into your sales funnel from a webinar have a greater likeability than those who visited the blogs section on your website. Your understanding to differentiate between the levels of interest among prospects helps you to better allocate your resources.

    After understanding the lead scoring concept and how it helps, let’s take a look at some strategies which can improve the quality and effectiveness of your lead scoring method.

    Different Lead scoring models:

    Your business has different products and services to offer. It only makes sense if you create different scoring models for each product.

    Not all customers are going to have a similar taste. While one likes product X, it is not necessary the other would like the same product. Also, Creating a different model for each set of customers might show you a better picture after ranking them all. This will eventually help you in creating a relevant message for each group of customers.

    Simultaneously, you should also create a separate scoring model for your prospects. It will tell you the requirements that are needed to convert your prospects into a customer

    Enlist behavior into your scoring model:

    Your scoring model should go beyond profiling. Considering behavior as an essential scoring parameter might help you analyze your prospect even more deeply, eventually factoring in the scoring model.

    Behaviors like, the sections that the prospects are visiting while coming on to your website, the amount of time that they are spending on each page, the kinds of blog that they are reading, and the overall rate of engagement that a prospects leaves should be factored in your scoring model.

    Don’t rush in to gather information:

    There’s no rush when it comes to extracting information from your prospects. Extract information at different levels of interest. Also, You need not ask them all the questions on the first phone call. Let them sign in again to your website or let them inquire more about your products.

    Follow up with your prospects again once they engage with other additional content present out there.

    This is how you will extract valuable information without making them feel uncomfortable or forcing them to say goodbye on the first call, eventually adding to the scoring model.

    Analytical support:

    Back up your marketing campaigns with analytical powers. It will help you efficiently nurture your leads. Assisting your email marketing efforts with web analytics support might help you understand the real reason for your prospect’s visit.

    Understand what’s happening from your prospect’s end. They might just be scrolling through your website or they might be visiting a specific section or a product.
    You can then curate highly targeted messages for your prospects and make an effort to re-engage them. 

    Keep a close look at your web analytics:

    Before your push, another mail, or another blog to your prospects, consider looking at the data that you have gathered from your website.

    Look at the activities of your prospects. You will now have a piece of accurate information about what your prospects are seeking. Update your scoring model and push the relevant content towards their way. 

    Reflect & replicate:

    Once the deal gets done, the lead is closed; make it a point to look back at the whole process and identify the moments that made their mark on your prospect’s mind. Identify what went right and what went wrong. Replicate the things which were a positive sign for you and improve on your mistakes. 

    Update your scoring model with all the right details and nurture your prospects more effectively.

    Lead scoring narrows down to the type of concentration that you should put on your prospects. Extract valuable information and add points to your lead scoring model. Knowing the reason of interest is a strong indicator towards which leads to follow-up first. Ranking your leads enables the sales team with the correct information. 

    Lead Scoring Model Example and Your Way Around It Image
    Lead Scoring Model Example and Your Way Around It; Image by Merhan Saeed from Pixabay.
  • Every Leader have to need Social Media Skills with Qualities

    Every Leader have to need Social Media Skills with Qualities

    Why Every Leader have to need Social Media Skills with Qualities?


    What are social media skills? Being skill and experience in social media in today’s market is definitely changing frequently. There are new social channels popping up and big changes to current channels happening often. Integrating your social media networks to your business is very important it allows you to establish and publicize your brand, expand the reach within your target market, interact with your active users and send interesting information about your company to your desired audience. Why are the Need Entrepreneurship for Small Business? 

    The social media revolution has taken the business world by storm. Few areas of business and society have been left untouched by the social media revolution. Social Responsibility. Concomitant with this trend, companies and business leaders have realized the immense power of social media and have started to tune their strategies accordingly. This article discusses six essential social media skills that every leader must have to succeed in the world of Web 2.0, Best Characteristics and Qualities of a Good Leader.

    Becoming a Producer

    Business leaders must incorporate social media in their communications by producing and sharing rich media in their blogs and by opening Facebook and Twitter accounts through which they can communicate to their stakeholders. Of course, this is easier said than done as most business leaders are behind the curve where social media is concerned. To alleviate this shortcoming, business leaders have to learn to use technology more effectively and more efficiently. This means that they would have to upgrade their technical skills and become social media savvy. This literacy and expertise in using social media would be a major advantage to them as they go about communicating to their stakeholders.

    Becoming a Distributor

    The convergence of vertical broadcast media and horizontal participatory media means that the business leaders must master the knowledge of this interplay between these very different paradigms at work. For instance, traditional communication is largely hierarchical and follows command and control flow. On the other hand, social media follows system dynamics that determine whether the content goes viral or not and hence, business leaders must become experts in controlling the distribution of content that would let them influence the flow of communication throughout the organization. Knowing what to say and how to say are as important as the distribution of these messages to the wider audience.

    Becoming a Recipient

    A common refrain one hears in the information age is that we are besieged with information overload. Drowning in a never reducing flood of Facebook posts, tweets, and emails, business leaders can get lost in this electronic maze that would impair their ability to sift through the content and determine what is useful or not. Given the fact that traditionally business leaders have had assistants to wade through the information and give them what is necessary, they might have to employ web savvy staff to do this for them in the changing world of web 2.0

    Becoming an Advisor and Orchestrator

    Once the business leaders realize the importance of web 2.0 for their organizations, the next task is to ensure that they let this insight percolate throughout the organization. In other words, they have to become change agents wherein they would harvest the potential of social media by inspiring their employees to embrace social media effectively and efficiently. To do this, they must have the skills described in the three sections above and on top of that, they must don the hat of evangelicals who trumpet the advantages of social media to their employees.

    Becoming an Architect

    The social media revolution has challenged the traditional conceptions of organizational communication, as there is a thin line between free exchange of information throughout the organization and the risk of irresponsible use that poses existential threats to the organizations. For instance, it is common in many firms to ban the use of social media by the employee during the time they spend in office. Instead of these autarkic responses, business leaders must develop appropriate strategies that would merge vertical accountability with horizontal collaboration. In other words, the merger of organizational hierarchical communication with that of informal networks of communication is the challenge before business leaders.

    Becoming an Analyst

    Finally, business leaders must not only leverage social media for their organizational success but also be ahead of the curve by riding the wave of change and anticipating the next paradigm shift. As the next generation internet of things is already on the horizon, business leaders must use all their intellect and experience to see how their organizations can profit from the coming changes. This means wearing multiple hats at once and ensuring that they are ahead of the curve instead of behind it.

    Good Qualities of a Leader Really have to!


    A leader has got multidimensional traits in him which makes him appealing and effective in behavior. The following are the requisites to be present in a good leader:

    Physical appearance: A leader must have a pleasing appearance. Physique and health are very important for a good leader.

    Vision and foresight: A leader cannot maintain influence unless he exhibits that he is forward looking. He has to visualize situations and thereby has to frame logical programmes.

    Intelligence: A leader should be intelligent enough to examine problems and difficult situations. He should be analytical who weighs pros and cons and then summarizes the situation. Therefore, a positive bent of mind and mature outlook is very important.

    Communicative skills: A leader must be able to communicate the policies and procedures clearly, precisely and effectively. This can be helpful in persuasion and stimulation.

    Objective: A leader has to be having a fair outlook which is free from bias and which does not reflects his willingness towards a particular individual. He should develop his own opinion and should base his judgement on facts and logic.

    Knowledge of work: A leader should be very precisely knowing the nature of work of his subordinates because it is then he can win the trust and confidence of his subordinates.

    Sense of responsibility: Responsibility and accountability towards an individual’s work is very important to bring a sense of influence. A leader must have a sense of responsibility towards organizational goals because only then he can get maximum of capabilities exploited in a real sense. For this, he has to motivate himself and arouse and urge to give best of his abilities. Only then he can motivate the subordinates to the best.

    Self-confidence and will-power: Confidence in himself is important to earn the confidence of the subordinates. He should be trustworthy and should handle the situations with full will power. (You can read more about Self-Confidence at : Self Confidence – Tips to be Confident and Eliminate Your Apprehensions).

    Humanist: This trait to be present in a leader is essential because he deals with human beings and is in personal contact with them. He has to handle the personal problems of his subordinates with great care and attention. Therefore, treating the human beings on humanitarian grounds is essential for building a congenial environment.

    Empathy: It is an old adage “Stepping into the shoes of others”. This is very important because fair judgement and objectivity comes only then. A leader should understand the problems and complaints of employees and should also have a complete view of the needs and aspirations of the employees. This helps in improving human relations and personal contacts with the employees.

    From the above qualities present in a leader, one can understand the scope of leadership and it’s importance for scope of business. A leader cannot have all traits at one time. But a few of them helps in achieving effective results.

    Clearly, these are early days. Most companies recognize social media as a disruptive force that will gather strength rather than attenuate. But social-media literacy as we define it here is not yet an element of leadership-competency models or of performance reviews and reward systems. Equally, it has not yet found its way into the curricula of business schools and leadership-development programs.

    This needs to change. We are convinced that organizations that develop a critical mass of leaders. Who master the six dimensions of organizational media literacy will have a brighter future. They will be more creative, innovative, and agile. Attract and retain better talent, as well as tap deeper into the capabilities and ideas of their employees and stakeholders. More effective in collaborating across internal and external boundaries and enjoy a higher degree of global integration. Benefit from tighter and more loyal customer relationships and from the brand equity that comes with them. More likely to play leading roles in their industries by better leveraging the capabilities of their partners and alliances in cocreation, codevelopment, and overall industry collaboration. And they will be more likely to create new business models that capitalize on the potential of evolving communications technologies.

    It takes guts to innovate radically in leadership and organization, for legacy systems, cultures, and attitudes are powerful forces of inertia. Fortunately, the inherent quality of social media is a powerful transformational force. Social-media engagement will confront leaders with the shortcomings of traditional organizational designs. Leaders who address these shortcomings will learn how to develop the enabling infrastructure that fosters the truly strategic use of social technologies. When organizations and their leaders embrace the call to social-media literacy, they will initiate a positive loop allowing them to capitalize on the opportunities and disruptions that come with the new connectivity of a networked society. And they will be rewarded with a new type of competitive advantage.

    Why Every Leader have to need Social Media Skills with Qualities - ilearnlot
    Why Every Leader have to need Social Media Skills with Qualities? – @ilearnlot – Photo of Url – https://chiefexecutive.net/wp-content/uploads/2016/02/Best-Companies-for-Leaders-compressor.jpg

    Reference


    1. Six social-media skills every leader needs – https://www.mckinsey.com/industries/high-tech/our-insights/six-social-media-skills-every-leader-needs

    2. Qualities of a Leader – https://managementstudyguide.com/qualities_of_a_leader.htm

    3. What are social media skills? – https://www.quora.com/What-are-social-media-skills-What-kind-of-knowledge-do-people-with-social-media-skills-have-about-various-social-media-platforms


  • What Are My Goals?

    What Are My Goals?

    What Are My Goals? Motivating Yourself!


    Begin your “learning to learn” course by asking students about their goals. Each year I find many differences in the abilities of students to articulate their goals. Some students have clear and well-defined goals. They know why they are in college and what they are attempting to attain. At the other end of the spectrum, some students have not even defined their personal goals and are not sure why they are in college. Some of your students who are raising families or who have returned to college after some absence appear to have more specific goals than do some students who come directly from high school.

    How would you explain this difference? Think about a musician, athlete, or businessperson who wants to excel in his or her area of expertise but has no specific goals to direct his or her behavior. It is very difficult to be motivated without personal goals. It is important to set goals in different life areas because such goals serve to motivate behavior.

    My Goals enhance performance in five major ways (Locke & Latham, 1990):

    Effort: The goals you set for yourself influence. What you attend to and how hard you try to maximize your performance. The more difficult the goal, the harder you are likely to work to attain it.

    Duration or persistence: When you work on a task without a goal, you are likely to allow your attention to drift. Become more easily interrupted, and even stop working without completing the task. When you have a goal in mind. You have a more clearly define point in the performance that defines. When it is time to quit or withdraw from the task (i.e., when the goal is attain).

    A direction of attention: Goals direct your performance toward the task at hand and away from unrelated or irrelevant tasks.

    Strategic planning: To accomplish a goal, you need to develop an action plan or strategy. Goal setting encourages strategic planning because the presence of a goal encourages you to decide how to proceed. What is My Goal Orientation? 

    Reference point: When you identify where it is you are head (i.e., have a goal) and receive feedback on where you are, you can evaluate your performance and determine. What further actions need to taken (if any). In fact, it is your satisfaction or dissatisfaction with this evaluation that may have the greatest impact on your motivation. What are Motivational Problems?

    Understanding of What Are My Goals; Have you identified some goals you would like to attain this term or year? If so, do you have goals in any of the following areas: academic, social, occupational, or personal? How has your success or failure in attaining previous goals influenced your motivation in different areas of your life?

    What Are My Goals - ilearnlot


  • Why To Be a Best Leader become First Be a Great Follower?

    Why To Be a Best Leader become First Be a Great Follower?

    Why To Be a Best Leader become, First Be a Great Follower?


    To differentiate leader from follower is difficult; they have several similarities as well as also have some differences. In leadership, one should have to take risk and lead the team; have ability to see opportunity that other cannot see. Both should be able to learn from someone or something. Leaders must be independent and isolated and should not rely on anyone but himself and have to be entrepreneurial, and make workplace culture better by working with generous purpose. So Now talking about, Why To Be a Best Leader become First Be a Great Follower?

    Good leadership is needed to solve problems and to navigate unexpected circumstances Followers only need to be competent during the battle and must be able to carry out orders by their leader, with their own ability while at other times; they have no need to be that competent. They could ask for help from their friends but in contrast, Leader cannot ask for help from his followers or else his followers would consider him incompetent. Being a follower is easier than being a leader because leader has to be isolated and should have ability to solve his own problems.

    Leadership can be as successful or effective or both

    • Successful leadership but not effective: In this pattern, leader’s style may not compatible; but follower does the job because of leader’s power and position. They obey the command and follow his idea.
    • Effective leadership: the followers may do the job willingly to cooperate because the leader’s request satisfies the follower’s needs or goal.
    • Successful leadership: it emphasizes upon position, power and close supervision.

    Characteristics of Good Followers


    As leader, it is very important to know about that how to follow and how to lead. Many people believe that if you want to become a good leader then you must be a good follower.

    Some characteristic about good follower:

    • Well finisher: Good followers always concentrate on their task and complete their task according to preplanned.
    • Clear vision: they understand their power and position and it is equally important to understand their role as a leader.
    • Loyalty: Good followers always try to avoid telling bad things about their boss/leader in public. It does not means that they are completely agree with their boss/leader but only do not want to do things in public because to influence the public it is needed to become public loyal.
    • Good followers are obedient enough and humble.
    • Awareness of surrounding: Good follower is well aware of surrounding situations and people. They always try to learn about people behavior and their thinking and how they affect in his work and what is going wrong and then make changes according to demands.
    • Own thinking: To becomes a good follower, you are able to think on your own and decide what is right and what is wrong. Good followers always take side to leader and support them when they are doing right.

    A Great Leader as a Good Follower


    Many qualities are same between leaders and followers. A great leader follows the same trait as followers do but change their style and do some modification in it. Great leader knows their boundary and limitation very well.

    Good leadership is the golden key to get best performance. Need to imply your own clear sets of values and belief and also have to make clear vision for all. Develop some creative ideas for the organization to make changes and reach up to desire goal. From this perspective, leaders are always try that people follow the process and in this way leader always think themselves as a follower.

    There is very important reason to leaders that they have to follow because no one can do it alone and have to create and utilize the energy, ideas and full potential of everyone.

    Leadership requires a close study of human behavior. It is the people who are the factors of importance. There are many different points of view about leadership. One belief is that leadership has to be taught while some are of the view that leaders can’t be made by teaching or training. New Roles of Human Resource Management in Business Development.

    In this modern age, new leaders are coming but most of them fail to cultivate their inner strength, ability to guide the people, to lead the people. There are three basic steps which are followed mostly in the process of training. Information is the first step, gets from simple reading and continuous study which then converted into knowledge.

    Wisdom is the transformation of knowledge. Trained person has to be able to transfer the knowledge into the practice. As a result of training, one should become more self-confident. On receiving training, knowledgeable person becomes capable of taking his own decisions and at this stage; person visualizes the truth-real understanding.

    There are few requirements to reach to the truth, in ascending direction that are desire to learn, listening to the teacher, learning, retention, understanding, reflection, rejection of false views and truth.

    Human relationship gains the most attraction for a leader for the obvious reasons that the leader leads people. For any business, workforce is the basic requirement and for accomplishment leader has to understand people.

    Common logic reason behind the successful leader is the development of proper appreciation human nature. For this, one should have enough confidence and has to explain to other members about task and targets and how that can be accomplished.

    Leader should also explain the subordinates about their position and also impact of success or failure on the ultimate goal. If the goal achieved, that is a success of team not a success of leader alone. Leadership Explained by the Internet.

    The leader has to do the required morale boosting apart from handling the work and must to be in touch with his people. It is necessary to show adequate interest in their personal problems. It is better for his people must perceive as their leader becomes the real guardian of their interests.

    This is necessity to do this as it helps to maintain respective distance from the people. This concept of distant has been mostly appreciated, and understood by successful leader.

    Thus, taking an overall view, the leader has to be a dynamic person and should have capability to turn the adversity in his favors and to gain this. The leader must have the capacity to concentrate, and focus attention on the goal with an aptitude to take timely decisions and have to be sincere in his dealing. He has to show his faithfulness and loyalty towards his mission and the people, and should possess a fair knowledge of his job and profession. Be The Change You Want to See in The World.

    Why To Be a Best Leader become First Be a Great Follower

    So what does a great follower look like? I would suggest great followers share at least five characteristics:

    • They are clear: They understand their role, You can’t be a good follower unless you have clearly identified the leader. While you may be a leader in your own realm, everyone has a boss including you. Great followers not only accept this fact, they embrace it.
    • They are obedient: While obedience may be a politically incorrect concept, it is essential for organizational effectiveness. No one should be allowed to give orders who can’t obey orders. This is how great leaders model the standards of acceptable behavior to their own followers.
    • They are servants: This is crucial, Great followers are observant. They notice what needs to be done to help the leader accomplish his or her goals. Then they do it joyfully, without grumbling or complaining.
    • They are humble: Great followers don’t make it about them, he/she also to be humble, shine the light on the leader, make their own boss look good especially in front of his or her boss.
    • They are loyal: I have written on this before, Great followers never speak ill of their boss in public. This doesn’t mean they can’t disagree or even criticize. “Yes” people aren’t very helpful in the long run. It just means that they don’t do it in public. Great followers understand that public loyalty leads to private influence.

    Many Thinks, Why To Be a Best Leader become First Be a Great Follower?

    The Mark Zuckerberg’s of this world corporate leaders propelled into their positions because of what they created are few and far between. Most leaders start in much humbler, entry-level positions and work their way up the corporate ladder, and this is a good thing. Emerging leaders who work their way up learn about what motivates them and their co-workers. They also learn about what makes a team work well together to achieve goals. They also learn what good and not so good leadership is, and this allows them to develop empathy and compassion for those they will one day lead. In essence, they learn key “follower-ship” lessons that will serve them well when they become leaders.

    According to Barbara Kellerman, a leadership lecturer at Harvard University, there is a lot a person can learn about being a good leader by being a good follower. Good followers, she says, are passionately committed and deeply involved. They actively support a good leader (one who is effective and ethical). Do Good Always! Bad followers, on the other hand, do nothing to contribute to the group or the organization.

    Good followers learn to “read” their colleagues, co-workers, customers, and other audiences. They understand what motivates them and what upsets them, skills that they can use when they become leaders. Good followers also learn important diplomacy skills, like the ability to get along well with others while not ignoring differences for example, working well with a colleague who has different political beliefs. Good followers also need to learn to be courageous. Kellerman notes that good followers can aid the leader when he or she is doing the right thing but they also have to have the courage to stand up to the leader if he or she is doing something wrong (Moran, 2014).

    Good followers also learn important collaboration skills that will serve them well as leaders-Good followers and good leaders understand that followers (good and bad) can make or break a leader by influencing how and what goals get achieved-Good followers will assist their leaders in achieving goals. Bad followers can actively sabotage the achievement of goals (Moran, 2014). Good followers also learn to think for themselves and will stand up to a leader who may be heading in the wrong direction (Moran, 2014).

    Being a good follower does not end when one becomes a leader. It is important that emerging leaders understand that they must continue to practice good follower-ship in their leadership roles; they become good follower-ship leaders. During a keynote speech in 2012, former HP executive vice president Vyomesh Joshi said the key to being a great leader was to practice good follower-ship. In other words, leaders who have been good followers and who practice good follower-ship principles as leaders understand how to work with people to bring out the best in them.

    Why-To-Be-a-Best-Leader-become-First-Be-a-Great-Follower


  • What is Master the Art of Scheduling?

    What is Master the Art of Scheduling?


    “Where are you on the schedule?” Develop the ability to predict the amount of time as a sequence of key tasks that a project should take. And yet we all work with software developers who hate the pressure of committing to a schedule because to complete work usually takes “as long as it takes.” But you can’t effectively run a business without the confidence to work toward a schedule.

    When you recognize the value of time management skills, you become the overseer of your life, with your schedule as your command center. Many people think that creating a schedule is as easy as jotting down the time and activity on a piece of paper. However, scheduling is so much more than that.

    A well-planned schedule of everyday tasks is more than just a reminder of what needs to be done. It also allows you to make time for important tasks that are in line with your goals. It makes you become aware of how you spend your time each day. It helps you to recognize areas that need adjustments so that you can achieve balance between your personal life and your profession. So how should you schedule your time each day? What are the tools you need to become a “master scheduler?” Here are the strategies to learn:

    Gather Your Scheduling Tools

    In general, you would need three essential scheduling tools, and these are:

    A daily planner,

    A weekly planner, and

    A monthly planner

    The daily planner helps to keep you on the right track each day. It enables you to concentrate on exactly what tasks need to be done and how much time you have for each.

    The weekly planner serves as your overview of the events planned out for that week as well as the tasks that you need to accomplish. It helps you get to see what is ahead of you, because focusing only on the everyday tasks might cause you to forget about what is in store for tomorrow, or the day after that.

    Now, you might think that you do not need a monthly planner if you have a weekly one. However, it always helps to have all the dates of the month laid out on a single page. This will enable you to see the important dates of that month and plan your week and days around them.

    However, it is possible to keep a monthly planner without the weekly planner. Just make sure that there is enough space for you to jot down your weekly tasks on the monthly planner.

    There are plenty of planners whether digital or printed out there, so choose your layout carefully. Most of the time, you will find that many planners already have daily, weekly, and monthly sections. This is helpful, especially if you want to carry your planner around. Take care not to purchase more than one type of planner, because you would only end up feeling confused as to which one you should write your next set of tasks.

    One suggestion on how to organize your different planners is that you should have a portable daily planner, and a desktop or wall-mounted weekly and/or monthly planner. This is because you will likely need to check your daily planner constantly throughout the day, while you only need to jot things down and review your weekly/monthly planner once a week. A large monthly planner is helpful as well, because you will want to see everything at a single glance.

    Once you have your scheduling tools, the next step is to create a scheduling routine.

    Create a Scheduling Routine

    Do you take time at the end of each day to plan for the following day? If you do not, then now is the best time to build this habit. A master scheduler should set aside a time each day to plan for tomorrow, each week for the week ahead, and each month to review everything and plan for the next month.

    In most cases, it will only take ten to twenty minutes to plan for the following day and thirty minutes to plan for the week and month ahead. However, the time you would invest in planning will save you from many problems in the future.

    After you have set a fixed “scheduling” time, you should then establish a routine on how to schedule your time. Here are the recommended steps:

    1. Time-block non-negotiable appointments

    Certain parts of the day may be out of your control; such as board meetings or dentist appointments. You should secure them all first, otherwise you might end up with overlapping appointments.

    It must be emphasized that you should also time-block the hours when you will be sleeping. Have to establish a fixed sleeping schedule to stay healthy and sharp the following day. Do not rob yourself of sleeping hours by cramming on certain tasks. Instead, focus on planning your day carefully so that you will have time to accomplish them all.

    1. Schedule your Important Tasks

    At this point, you would be able to see the times lots during the day when you do not have anything scheduled yet. If so, then you can refer to your list of priorities to allocate the different tasks into your day, week, or month.

    For example, if your most important task for the day is to write a thousand words for your personal book project, and if you do not have anything scheduled between seven and ten a.m., then you can block this task within this time.

    1. Schedule your Urgent Tasks

    After you have secured the times lots for your important tasks, you should then move on to blocking in the urgent ones. It helps to use a different colored-pen or highlighter to separate the important from the urgent.

    Do not forget to factor in breaks and an allowance in time for emergencies. In other words, you should never time-block one task after another without at least ten minutes of contingency time. This way, you will not be behind schedule in the next task when there was an unexpected extension in the task before it.

    Here is an example:

    •             Important Task —- 7:00 am to 9:00 am
    •             Contingency Time —- 9:00 am to 9:15 am
    •             Urgent Task —- 9:15 am to 11:30 am
    1. Review your schedule and make adjustments if necessary

    Once you have your entire day planned out, you can go back and assess your schedule as a whole. If you notice that you have spread yourself too thin, consider delegating certain tasks to others, rescheduling them, or canceling them altogether. Once you are satisfied with your schedule, the only thing left to do is to take action.

    As with any other skill, it takes constant practice to become better at scheduling and managing your time well. Nevertheless, it takes more than just scheduling and planning to do a great job every day without feeling burned out. That is because you also need to develop an efficient system. Read the post How to Make Establish an Efficient System? to learn more about that.

  • How to Learn of Hone Your Ability to Concentrate?

    How to Learn of Hone Your Ability to Concentrate?


    The ability to concentrate is a skill that becomes stronger over time. Through constant practice, you will be able to concentrate more effectively for an extended period of time. However, if you constantly find it difficult to focus on tasks, or if you find yourself wasting your time on unimportant activities, then you need to address this problem as soon as possible.

    Ability: Human Resource Management; An acquired or natural capacity or talent that enables an individual to perform a particular job or task successfully. See also aptitude. Law; The power to carry out a legal act or satisfy a legal obligation.

    Concentrate: A concentrate is a form of substance which has had the majority of its base component (in the case of a liquid: the solvent) removed. Typically, this will be the removal of water from a solution or suspension, such as the removal of water from fruit juice. One benefit of producing a concentrate is that of a reduction in weight and volume for transportation, as the concentrate can be reconstituted at the time of usage by the addition of the solvent. Completely different to clustered.

    The good news is that there are tested-and-proven tips on how you can concentrate better. Apply the following tips and notice how you will then be able to finish your important tasks on time.

    Eliminate distractions

    Distractions come in all shapes and sizes. It could be the uncomfortable chair you are sitting on, the messy desk you have to work on, or the loud noises from outside. Whatever your case may be, it is important to get rid of them before you begin your task. That way, you can no longer use them as an excuse to procrastinate.

    Here are some suggestions:

    I. Hang up a “do not disturb” sign.

    II. Play instrumental “concentration enhancing” music to drown out the background noise.

    III. Set your phone on silent mode and store it away.

    IV. Block certain websites that keep you from focusing.

    Focus on one task at a time

    Multi-tasking keeps you from being able to provide quality output. It also stresses your mind out, whether you are aware of it or not. This is because you are not really “accomplishing” multiple things at once, but rather you are rapidly switching from one task to another.

    Instead, set aside a time block for a particular task and do absolutely nothing else except that task within that time frame. You could even set a timer so that you will not have to glance at the clock every now and then to check how much time you have left.

    Take short breaks between tasks

    Most people – even the most productive ones out there – can concentrate on an important task for no more than two hours at a time. Likewise, it takes approximately fifteen minutes of rest to replenish this concentration “energy.” Therefore, you can use this as a rule of thumb to schedule breaks.

    For instance, after working non-stop on a task for two hours straight, set a timer to signal you to take a fifteen-minute break. Then, do something relaxing, such as taking a walk or having a snack. After fifteen minutes, you will be ready to take on another two-hour long task, give or take.

    Focus on challenging tasks during your peak hours

    Identify which part of the day you feel most confident and energized, and use this time to work on the tasks that require the most concentration. For most people, mornings are the times when they feel as if they can handle anything. For others, this happens during the evenings when everyone else is exhausted from work.

    Reward yourself after accomplishing a challenging task

    Our minds are programmed to repeat a certain behavior if we are rewarded for it. Therefore, to condition yourself to practice improving your concentration each day, do not forget to reward yourself after a job well done. It could be something as simple as playing a video game for an hour, watching an episode of your favorite television show, or enjoying a delicious, albeit sinful, snack. That way, you can be more driven to finish the task so that you can get your reward.

    Aside from these tips, it always helps to remind yourself to take good care of your body. Always make it a priority to get enough hours of sleep, eat nutritious meals, and hydrate throughout the day. When your body is healthy and full of energy, it is only natural for your mind to be sharp and focused.

    At this point, you must be excited to start working on your tasks. However, you might want to learn how to manage your schedule first, especially if you have multiple tasks to handle each day. Find out how you can acquire this skill in the post What is Master the Art of Scheduling?

  • How to Make Establish an Efficient System?

    How to Make Establish an Efficient System?


    Efficient (of a system or machine) achieving maximum productivity with minimum wasted effort or expense, preventing the wasteful use of a particular resource. Working in a well-organized and competent way. Performing or functioning in the best possible manner with the least waste of time and effort; having and using requisite knowledge, skill, and industry.

    Abraham Lincoln once gave a sound piece of advice regarding productivity. He said, “Give me six hours to chop down a tree and I will spend the first four sharpening the Axe.”

    It is apparent that he means that he can do a much more efficient job with the right tool. On the other hand, chopping away on the tree with a dull Axe might cut it down as well, but less efficiently and probably for a longer period of time. In other words, the best way to make the most of your time is by establishing an efficient system. To be more specific, you should first create the most conducive environment, and choosing the best tools, for the task.

    To help you establish an efficient system, there are two main things to do. The first one is to choose the right tools you need to accomplish the task in the best possible way. The second is to organize the space in which you will be doing the task.

    Choose the Best Tools for the Task

    Can you tell off the bat which tools you need the most to accomplish certain tasks? If you cannot, try remembering the following guidelines:

    1. The tool should be the most user-friendly.

    While this does not apply to all cases, it helps to remember to go back to the basics. Often, the tool that is easiest to use is also the more efficient. It does not require much time to learn how to use it and to manipulate it.

    An example of a simple, user-friendly time management tool is the to Do list. It is simple as jotting down tasks on a piece of paper and crossing them out once you are done.

    1. The tool should help you focus.

    Some people who want to enhance their time management skills often tend to buy a number of “organizational tools,” such as planners, calendars, and so on, but then end up not using most of them at all. Worse, some would attempt to use them all at once and end up confused. Therefore, the best solution is to pick no more than one tool you will truly use for a particular project, goal, or task, and then stick to it.

    1. The tool should be the most efficient and effective.

    If a tool requires too much time to set up before you can use it, then it had better be four times more efficient than the other models. Otherwise, you would only end up accumulating wasted time from using it. The bottom-line is to choose a tool that will strike a balance between efficiency and effectiveness by looking at how well it can help you with the task and how quickly it can be used.

    Aside from these, other factors you can consider are accessibility, cost, visibility, and so on, depending on the specific tools you need. After all, some tools are to be used for personal goals and tasks, while others are for professional use or team projects. Nevertheless, it helps to keep these three core guidelines in mind before you decide to choose a certain tool for your project.

    Organize and Develop an Efficient Work Space

    A space that is clean and organized does not just mean it is neat and tidy. Rather, it expands to keeping only the things you need in sight. Everything else that does not serve any purpose to your goal is merely a distraction. This rule applies not just to your physical surroundings, but your digital space as well.

    You can achieve this by taking these simple steps:

    1. Clear all the items off the area first. This will make it easier for you to separate the items and tools you want to use from the ones that only serve as distraction.

    For instance, if your computer desktop is cluttered with all sorts of icons and folders, then create a folder and label it “Mess.” After that, move everything into it in one full sweep.

    1. Re-build or re-organize the area by choosing the tools that you need. Everything else must be removed or stored away more efficiently.

    If we go back to the same example, when you are left with a clear desktop, you can then choose from the “Mess” folder the ones you need for a particular project or goal. Everything else can be deleted or sorted out until you can safely delete the “Mess” folder.

    1. Develop an efficient system for your project or goal.

    Now that only the tools you need remain in the area, your final step is to use them to create an efficient system. It is important to ensure that the system is simple, easy to use, and effective, because you may be using it so often it becomes a habit.

    Let us say you make a living as a medical transcriptionist. Since your desktop is now uncluttered, you now only have your transcribing tool, a spreadsheet icon of a file that helps you track your progress, and folder of projects on it. Your final step is to systematize how you work so that you can maximize your time and efficiency. It can be simple, such as:

    Step 1: Click the spreadsheet icon to monitor and review project.

    Step 2: Open transcribing tool.

    Step 3: Open project to be transcribed.

    Step 4: Put on headset, adjust volume, and start transcribing.

    Once your tools and system are polished and organized, it is guaranteed that all the tasks you need to accomplish will become easier to do. All you need to do at this point is to take action.

  • How to Set the Right Goals?

    How to Set the Right Goals?


    A goal is a desired result or possible outcome that a person or a system envisions, plans and commits to achieve: a personal or organizational desired end-point in some sort of assumed development. Many people endeavor to reach goals within a finite time by setting deadlines.

    It is roughly similar to purpose or aim, the anticipated result which guides reaction, or an end, which is an object, either a physical object or an abstract object, that has intrinsic value.

    Setting the Goals

    Goal setting may involve establishing specific, measurable, achievable, relevant, and time-bounded (SMART) objectives, but not all researchers agree that these SMART criteria are necessary.

    Research on goal setting by Edwin A. Locke and his colleagues suggests that goal setting can serve as an effective tool for making progress when it ensures that group members have a clear awareness of what each person must do to achieve a shared objective. On a personal level, the process of setting goals allows individuals to specify and then work toward their own objectives (such as financial or career-based goals). Goal-setting comprises a major component of personal development and management.

    Goals can be long-term, intermediate, or short-term. The primary difference is the time required to achieve them.

    Short-term goals

    Short-term goals expect accomplishment in a short period of time, such as trying to get a bill paid in the next few days. The definition of a short-term goal need not relate to any specific length of time. In other words, one may achieve (or fail to achieve) a short-term goal in a day, week, month, year, etc. The time-frame for a short-term goal relates to its context in the overall time line that it is being applied to. For instance, one could measure a short-term goal for a month-long project in days; whereas one might measure a short-term goal for someone’s lifetime in months or in years. Planners usually define short-term goals in relation to long-term goals.

    In any endeavor, the first step is to establish a clear goal. The more detailed and clear it is, the easier it will be for you to make choices and establish steps that you need to take towards accomplishing it.

    However, before getting into the subject of setting goals, let us first talk about the Goal-Setting Theory of Locke and Latham. Learning this will help you visualize the results that you truly want and need.

    Dr. Edwin Locke, the author of the article “Toward a Theory of Task Motivation and Incentives”, published in 1968, explained that people become motivated towards doing their job when they are given clear goals as well as proper feedback. He also pointed that having a specific and challenging goal motivates people to boost their performance.

    Twelve years later, Locke and Dr. Gary Latham published “A Theory of Goal Setting and Task Performance,” their seminal work. It not only highlighted the significance of setting definite and challenging goals, but also provided five key components that will guide you to set them successfully. These are Clarity, Challenge, Commitment, Feedback, and Task Complexity. Here are the steps on how you can use them:

    Establish clear goals.

    It is important to be detailed with what you want to accomplish. By doing so, you can track your progress and determine which areas you need to improve on and which ones are helping you to get closer to your goal.

    Perhaps the most efficient way to establish goals is by applying the SMART criteria. This was first explained by George T. Doran in the November 1981 issue of Management Review. It has since become the primary tool used in setting goals.

    “SMART” stands for Specific, Measurable, Achievable (or Assignable), Relevant, and Time-bound. Here is how you can apply each criterion:

    1. Specific – the goal has to be so clear it leaves no room for doubt. Detail what is important to you, what you expect from it, how you will know when it happens, and so on.
    2. Measurable – this puts emphasis on the need for measurable factors to help determine whether you are improving or not. Without measurable factors, you would find it impossible to stay motivated.
    3. Assignable or Achievable – a goal may be specific and measurable, but it can be unachievable if it is unrealistic. It is important to ensure that you can either achieve the goal-related tasks yourself, or assign some of the tasks to someone who can.
    4. Relevant – it is important to work towards a goal that is in line with your principles and purpose in life. For instance, you can consider whether the goal is worth the time, energy, and resources and if it is of true value to you.
    5. Time-bound – a time frame is an essential part of goal setting, because it helps you commit and increases your focus. A goal that is not time-bound is usually shipped off to “someday” land and never seen again. Therefore, you must set a target date.

    Here is an example of a SMART goal: “I will finish writing the first draft of my twenty-thousand-word romance fiction novel entitled “Oceans Away from Sarah” before December 25, 2016.”

    Set the Right Goals

    Ensure that the goals are challenging

    The more challenging yet realistic a goal is, the more motivated you will be to accomplish it. First, consider whether the goal you want makes you feel excited. Why does the thought of accomplishing it makes you feel good? Visualize the goal and determine the steps you need to take to turn it into a reality.

    Commit yourself to the goal

    Committing to your goal means that you are going to devote your time, energy, and resources to accomplish it. It also means you recognize its importance in your life and that you will not give up. It also helps to remember that plans can change, but the goal should remain the same.

    Track your Progress to Get Feedback

    As you work towards your goal, you must continuously enhance your skills, plans, and tools. That way, you can become even more efficient and effective. The only way to know how and what to improve on is by receiving feedback.

    Feedback is easily given by a team leader and one’s peers in major projects, but if you are on your own, then you need to track your own progress to receive it. Therefore, you must create a way to measure your progress as soon as you start working towards your goal. Through these standards, you can determine how far along you are.

    Calibrate the complexity of the task

    If a certain task towards your goal is too challenging it becomes unrealistic, you can take a step back and make the necessary adjustments. In other words, do not charge head-on if you are unprepared for it, because you will only end up feeling too pressured. This is dangerous, because it can cause you to give up altogether.

    Instead, consider the factors that are causing the task to be too complex. Reflect on whether you need more time, additional skills, or better tools for it. Maybe you need to break it down into smaller, more manageable parts. It is also possible that you need to delegate it to an expert. All these adjustments may even help you achieve your goal more efficiently.

    Once you have established a clear goal, the next step is to generate tasks that are in line with it. By doing so, you would then be able to determine the time you need to accomplish it. How to Set Your Organize Priorities? posts will help you to identify which tasks are important each day, and which ones to set aside.

  • How to Set Your Organize Priorities?

    How to Set Your Organize Priorities?


    There are specific skills and steps that you can learn to effectively manage multiple priorities and to actually assess which activities you need to work on first then next in order to tame your daily and weekly schedule. I’ve tried to organize the best time management advice I can find into one place and make it “research administrator-friendly.”

    The ability to prioritize is highly important in terms of achieving your goal. It helps you to identify and focus only on the essential tasks. It frees you from falling into procrastination or getting distracted by less important tasks. By harnessing this skill, you will be less stressed and a lot more organized and put-together.

    To become proficient in prioritizing, you can start by applying former U.S. President Dwight D. Eisenhower’s Urgent/Important Principle.

    Eisenhower’s Urgent/Important Principle

    In 1954, he mentioned that there are “two kinds of problems: the urgent and the important. The urgent are not important, and the important are never urgent.” In this sense, these two concepts can be defined as follows:

    Important tasks are those whose results lead to the achievement of our personal or professional goals.

    Urgent tasks require your immediate attention. However, they are typically related to the goal of someone else (such as your boss). Nevertheless, we focus on them more because there are negative consequences to not doing them right away.

    At this point, you may want to reflect on three things.

    First, identify which tasks or activities are most important to you. Are they in line with your goal? How far along are you in terms of accomplishing it?

    Second, look back on how you spend your time each day. Do you focus on what is urgent? Were you able to find time for what is important?

    Finally, consider how you can make time for what is important and still be able to do what is urgent. Alternatively, think about whether you can sacrifice what is urgent for what is important.

    One strategy that can help you focus on the important tasks first is to do them at the start of your day. The reason why this is effective is that you would still make time for what is urgent later on in the day. After all, you will always find a way to do what is urgent to avoid the consequence.

    Make sure to write down all your thoughts until you can flesh out a concrete plan out of them.

    The Pareto Principle

    It is easy to prioritize when you are in control of your time and resources. However, things take a more challenging turn when you are faced with many issues that will force you to make quick decisions.

    If ever you find yourself in this situation, then you can take a page out of Italian economist Wilfredo Pareto. According to him, eighty percent of the effects of most events come from twenty percent of the causes. To make his point clear, he explained two examples.

    The first one is that 80 percent of the properties in his homeland are owned by only 20 percent of the population. The second, on which his principle is initially based, is that 20 percent of the pea-pods in his garden held 80 percent of the peas produce.

    To this day, the Pareto Principle is being used by many professionals to gauge almost anything, such as by stating that 80 percent of a corporation’s sales come from only 20 percent of its products.

    Going back to the concept of Prioritization, you can apply the Pareto Principle by applying the following steps:

    1. Identify the main problems.

    Take note of every issue that is holding you back from achieving your goal or task. If you are working as a team, consult each member to get their own insights. You might also need to consult your progress chart.

    1. Determine the main cause of each problem.

    According to the concept of Root Cause Analysis, there are three common root causes behind any problem. These are Physical Causes, Human Causes, and Organizational Causes.

    When something breaks down or fails to operate due to some tangible or observable aspect, then it is due to a Physical Cause. One example is you being unable to finish a three-page report due tomorrow because your laptop computer crashed.

    If a person failed to do something, or did something wrong, then the problem is from a Human Cause. An example would be your co-worker failing to send you an email of the survey results for your report tomorrow.

    In situations where, despite the effectiveness of tools and the efficient skills of the people involved, the process itself caused the problem, then it is considered to be due to an Organizational Cause. One example is the pyramid scheme, in that the products are effective and the salespeople are passionate and trained. Yet, the system itself fails to be sustainable.

    Based on this perspective, it is easy to identify the root cause of some problems. However, if you find it a challenge to do so, then you should ask yourself these questions to help you deduce the issue until you can identify the root cause.

    What happened?

    How did it happen?

    Why did it happen?

    Will it happen again?

    Why or why not?

    1. Rearrange the problems in order of priority.

    After you have identified the root cause for each problem, you should then create another list of the same problems. Only this time, you will be enumerating them based on how important it is for them to be solved. This way, you will instantly know which one to focus on solving first before you move on to the second, third, and so on.

    1. Come up with the solutions.

    Now that you have analyzed and organized all the problems, the final step is to solve each of them. Start with the most important problem to be solved, and then brainstorm on the best steps to take to address it.

    Now that you know how to apply Eisenhower’s Urgent/Important Principle and Pareto’s Principle, you can choose from a variety of time management tools in organizing all this information. A simple chart on a spreadsheet should do the trick, and it can look something like this:

    Eisenhower’s Urgent/Important Principle

    Today’s List of Tasks

    Important Tasks Urgent Tasks

    Task 1 – 8:00 am to 9:30 am Task 1 – 11:00 am to 12:00 am

    Task 2 – 10:00 am to 10:30 am Task 2 – 1:00 pm to 3:00 pm

    Pareto’s Principle

    Ranking Problem Root Cause Solution:

    1 Problem A Root Cause A Solution A

    2 Problem B Root Cause B Solution B

    3 Problem C Root Cause C Solution C

    By using these tools, you will surely be able to get more tasks done throughout your day. Of course, this does not mean that these tools alone will enable you to focus on getting the job done. There will be times when we fail to focus on a task because of unexpected occurrences and distractions. However, you can overcome these challenges by improving your ability to concentrate. The next chapter can provide you with tips and strategies on how to do just that.

  • Do You Really Want to your Own a Business?

    Do You Really Want to your Own a Business?


    If “Yes” So, this article of post little help you How to Start. “Hope springs eternal in the human breast,” said English poet and essayist Alexander Pope several centuries ago. He wasn’t describing people expanding or starting a business, but he may as well have been. Everyone who goes into business for themselves hopes to meet or surpass a set of personal goals.

    A business (also known as an enterprise, a company or a firm) is an organizational entity involved in the provision of goods and services to consumers. Businesses serve as a form of economic activity and are prevalent in capitalist economies, where most of them are privately owned and provide goods and services allocated through a market to consumers and customers in exchange for other goods, services, money, or other forms of exchange that hold intrinsic economic value. Businesses may also be social non-profit enterprises or state-owned public enterprises operated by governments with specific social and economic objectives. A business owned by multiple private individuals may form an incorporated company or jointly organize as a partnership. Countries have different laws that may ascribe different rights to the various business entities.

    The word “business” can refer to a particular organization or to an entire market sector (for example: “the financial sector”) or to the sum of all economic activity (“the business sector”). Compound forms such as “agribusiness” represent subsets of the concept’s broader meaning, which encompasses all activity by suppliers of goods and services.

    Sole Ownership: A sole proprietorship (ownership), also known as a sole trader, is owned by one person and operates for their benefit. The owner operates the business alone and may hire employees. A sole proprietor has unlimited liability for all obligations incurred by the business, whether from operating costs or judgments against the business. All assets of the business belong to a sole proprietor, including, for example, a computer infrastructure, any inventory, manufacturing equipment, or retail fixtures, as well as any real property owned by the sole proprietor.

    Do You Really Want to your Own a Business - Sole Ownership

    While your particular configuration is sure to be unique, perhaps you will agree with some of the ones I have compiled over the years from talking to hundreds of budding entrepreneurs.

    Independence: A search for freedom and independence is the driving force behind many businesspeople. Wasn’t it Johnny Paycheck who wrote the song “Take This Job and Shove It?”

    Personal Fulfillment: For many people, owning a business is a genuinely fulfilling experience, one that lifetime employees never know.

    Lifestyle Change: many people find that while they can make a good income working for other people, they are missing some of life’s precious moments. With the flexibility of small business ownership, you can take time to stop and smell the roses.

    Respect: Successful small business owners are respected, both by themselves and their peers.

    Money: You can get rich in a small business, or at least do very well financially. most entrepreneurs don’t get wealthy, but some do. If money is your motivator, admit it.

    Power: When it is your business, you can have your employees do it your way. There is a little Ghengis Khan in us all, so don’t be surprised if power is one of your goals. If it is, think about how to use this goal in a constructive way.

    Right Livelihood: From natural foods to solar power to many types of service businesses, a great many cause-driven small businesses have done very well by doing good.

    If owning a small business can help a person accomplish these goals, it’s small wonder that so many are started. Unfortunately, while the potential for great success exists, so do many risks. Running a small business may require that you sacrifice some short-term comforts for long-term benefits. It is hard, demanding work that requires a wide variety of skills few people are born with. But even if you possess (or more likely acquire) the skills and determination you need to successfully run a business, your business will need one more critical ingredient: money.

    You need money to start your business, money to keep it running, and money to make it grow. This is not the same thing as saying you can guarantee success in your small business if you begin with a fat wallet. now, let me confess to one major bias here. I believe that most small business owners and founders are better off starting small and borrowing, or otherwise raising, as little money as possible. Put another way, there is no such thing as “raising plenty of capital to ensure success.” Unless you, as the prospective business founder, learn to get the most mileage out of every dollar, you may go broke and will surely spend more than you need to. But that doesn’t mean that you should try to save money by selling cheap merchandise or providing marginal services. In today’s competitive economy, your customers want the best you can give them at the best price. They will remember the quality of what they get from you long after they have forgotten how much they paid.

    In practical terms, that means you must buy only the best goods for your customers. Anything that affects the image your business has in your customer’s mind should be first-rate. It also means that you shouldn’t spend money on things that don’t affect the customer. For example, unless you’re a real estate broker your customers probably won’t care if you drive an old, beat-up car to an office in a converted broom closet, as long as you provide them an honest product or service for an honest price. Save the nice car, fancy office, and mobile telephone until after your business is a success.

    Self-Evaluation Exercises

    Here’s a question to ponder: Are you the right person for your business? Because running a business is a very demanding endeavor that can take most of your time and energy, your business probably will suffer if you’re unhappy. Your business can become an albatross around your neck if you don’t have the skills and temperament to run it. Simply put, I’ve learned that no business, whether or not it has sound financial backing, is likely to succeed unless you, as the prospective owner, make two decisions correctly:

    • You must honestly evaluate yourself to decide whether you possess the skills and personality needed to succeed in a small business.
    • You must choose the right business.

    A small business is a very personal endeavor. It will honestly reflect your opinions and attitudes, whether or not you design it that way. Think of it this way: The shadow your business casts will be your shadow. If you are sloppy, rude, crafty, or naively trusting, your business will mirror these attributes. If your personal characteristics are more positive than those, your business will be more positive, too. To put this concretely, suppose you go out for the Sunday paper and are met by a newsie who is groggy from a hangover and badmouths his girlfriend in front of you. chances are that next Sunday will find you at a different newsstand.

    I’m not saying you need to be psychologically perfect to run a small business. But to succeed, you must ask people for their money every day and convince a substantial number of them to give it to you. By providing your goods or services, you will create intimate personal relationships with a number of people. It makes no difference whether you refer to people who give you money as clients, customers, patients, members, students, or disciples. It makes a great deal of difference to your chances of ultimate success if you understand that these people are exchanging their money for the conviction that you are giving them their money’s worth.

    The following self-evaluation exercises will help you assess whether you have what it takes to successfully run a small business. Take out a blank sheet of paper or open a computer file.

    Your Strong and Weak Points

    Take a few minutes to list your personal and business strengths and weaknesses. Include everything you can think of, even if it doesn’t appear to be related to your business. For instance, your strong points may include the mastery of a hobby, your positive personality traits, and your sexual charisma, as well as your specific business skills. Take your time and be generous.

    To provide you with a little help, I include a sample list for Antoinette Gorzak, a personal friend who has what she hopes is a good business idea: a slightly different approach to selling women’s clothing. You’ll get to know her better as we go along. Her strengths, weaknesses, fantasies, and fears are surely different from yours. So, too, almost certainly, is the business she wants to start. So be sure to make your own lists—don’t copy Antoinette’s.

    Your list of strong and weak points will help you see any obvious conflicts between your personality and the business you’re in or want to start. For example, if you don’t like being around people but plan to start a life insurance agency with you as the primary salesperson, you may have a personality clash with your business. The solution might be to find another part of the insurance business that doesn’t require as much people contact.

    Unfortunately, many people don’t realize that their personalities will have a direct bearing on their business success. An example close to the experience of folks at nolo involves bookstores. In the years since nolo began publishing, they have seen all sorts of people, from retired librarians to unemployed Ph.D.’s, open bookstores. A large percentage of these stores have failed because the skills needed to run a successful bookstore involve more than a love of books.

    General and Specific Skills Your Business Needs

    Businesses need two kinds of skills to survive and prosper: Skills for business in general and skills specific to the particular business. For example, every business needs someone to keep good financial records. on the other hand, the tender touch and manual dexterity needed by glassblowers are not skills needed by the average paving contractor. Next, take a few minutes and list the skills your business needs. don’t worry about making an exhaustively complete list, just jot down the first things that come to mind. make sure you have some general business skills as well as some of the more important skills specific to your particular business.

    If you don’t have all the skills your business needs, your backers will want to know how you will make up for the deficiency. For example, let’s say you want to start a trucking business. You have a good background in maintenance, truck repair, and long distance driving, and you know how to sell and get work. Sounds good so far—but, let’s say you don’t know the first thing about bookkeeping or cash flow management and the thought of using a computer makes you nervous. Because some trucking businesses work on large dollar volumes, small profit margins, and slow-paying customers, your backers will expect you to learn cash flow management or hire someone qualified to handle that part of the business.

    Your Likes and Dislikes

    Take a few minutes and make a list of the things you really like doing and those you don’t enjoy. Write this list without thinking about the business—simply concentrate on what makes you happy or unhappy.

    If you enjoy talking to new people, keeping books, or working with computers, be sure to include those. Put down all the activities you can think of that give you pleasure. Antoinette’s list is shown as an example.

    As a business owner, you will spend most of your waking hours in the business, and if it doesn’t make you happy, you probably won’t be very good at it. If this list creates doubts about whether you’re pursuing the right business, I suggest you let your unconscious mind work on the problem. most likely, you’ll know the answer after one or two good nights’ sleep.

    Specific Business Goals

    Finally, list your specific business goals. Exactly what do you want your business to accomplish for you? Freedom from 9 to 5? money—and if so, how much? more time with the children? making the world or your little part of it a better place? It’s your wish list, so be specific and enjoy writing it.

    How to Use the Self-evaluation Lists?

    After you’ve completed the four self-evaluation lists, spend some time reading them over. Take a moment to compare the skills needed in your business to the list of skills you have. do you have what it takes?

    Show them to your family and, if you’re brave, to your friends or anyone who knows you well and can be objective. of course, before showing the lists to anyone, you may choose to delete any private information that isn’t critical to your business. If you show your lists to someone who knows the tough realities of running a successful small business, so much the better. You may want to find a former teacher, a fellow employee, or someone else whose judgment you respect.

    What do they think? do they point out any obvious inconsistencies between your personality or skills and what you want to accomplish? If so, pay attention. Treat this exercise seriously and you will know yourself better. oh, and don’t destroy your lists. Assuming you go ahead with your business and write your business plan, the lists can serve as background material or even become part of the final plan.

    You have accomplished several things if you have followed these steps. You have looked inside and asked yourself some basic questions about who you are and what you are realistically qualified to do. As a result, you should now have a better idea of whether you are willing to pay the price required to be successful as a small businessperson. If you are still eager to have a business, you have said, “Yes, I am willing to make short-term sacrifices to achieve long-term benefits and to do whatever is necessary—no matter the inconvenience— to reach my goals.”

    Reality Check: Banker’s Analysis

    Banks and institutions that lend money have a lot of knowledge about the success rate of small businesses. Bankers are often overly cautious in making loans to small businesses. For that very reason it makes sense to study their approach, even though it may seem discouraging at first glance.

    Do You Really Want to your Own a Business - Bankers

    Banker’s Ideal

    Bankers look for an ideal loan applicant, who typically meets these requirements:

    • For an existing business, a cash flow sufficient to make the loan payments.
    • For a new business, an owner who has a track record of profitably owning and operating the same sort of business.
    • An owner with a sound, well-thought-out business plan.
    • An owner with financial reserves and personal collateral sufficient to solve the unexpected problems and fluctuations that affect all businesses.

    Why does such a person need a loan, you ask? He or she probably doesn’t, which, of course, is the point. People who lend money are most comfortable with people so close to their ideal loan candidate that they don’t need to borrow. However, to stay in business themselves, banks and other lenders must lend out the money deposited with them. To do this, they must lend to at least some people whose creditworthiness is less than perfect.

    Measuring Up to the Banker’s Ideal

    Who are these ordinary mortals who slip through bankers’ fine screens of approval? And more to the point, how can you qualify as one of them? Your job is to show how your situation is similar to the banker’s ideal.

    A good bet is the person who has worked for, or preferably managed, a successful business in the same field as the proposed new business. For example, if you have profitably run a clothing store for an absentee owner for a year or two, a lender may believe you are ready to do it on your own. All you need is a good location, a sound business plan, and a little capital. Then, watch out Neiman-Marcus!

    Further away from a lender’s ideal is the person who has sound experience managing one type of business, but proposes to start one in a different field. let’s say you ran the most profitable hot dog stand in the Squaw valley ski resort, and now you want to market computer software in the Silicon Valley of California. In your favor is your experience running a successful business. on the negative side is the fact that computer software marketing has

    no relationship to hot dog selling. In this situation, you might be able to get a loan if you hire people who make up for your lack of experience. At the very least, you would need someone with a strong software marketing background, as well as a person with experience managing retail sales and service businesses. naturally, both of those people are most desirable if they have many years of successful experience in the software marketing business, preferably in California.

    Use the Banker’s Ideal

    It’s helpful to use the bankers’ model in your decision-making process. Use a skeptical attitude as a counterweight to your optimism to get a balanced view of your prospects. What is it that makes you think you will be one of the minority of small business owners who will succeed? If you don’t have some specific answers, you are in trouble. most new businesses fail, and the large majority of survivors do not genuinely prosper.

    Many people start their own business because they can’t stand working for others. They don’t have a choice. They must be either boss or bum. They are more than willing to trade security for the chance to call the shots. They meet a good chunk of their goals when they leave their paycheck behind. This is fine as far as it goes, but in my experience, the more successful small business owners have other goals as well.

    A small distributor we know has a well thought-out business and a sound business plan for the future. Still, he believes that his own personal commitment is the most important thing he has going for him. He puts it this way: “I break my tail to live up to the commitments I make to my customers. If a supplier doesn’t perform for me, I’ll still do everything I can to keep my promise to my customer, even if it costs me money.” This sort of personal commitment enables this successful business owner to make short-term adjustments to meet his long-range goals. And while it would be an exaggeration to say he pays this price gladly, he does pay it.

    Note: This article of “Do You Really Want to your Own a Business?” from Internet and book of How to Write a Business Plan, only for share knowledge with help.